Privacy
Submitted material should not acquire a second audience.
This notice explains how DÉPHASAGE handles personal information received through this site, enquiries, submissions and accepted engagements. It applies to contact details, project information, uploaded material and related correspondence.
Information received
When you contact DÉPHASAGE or submit material, the information received may include your name, email address, role, organisation, project details, intended audience, proposed release timing, relevant context, uploaded files and correspondence.
The site may also generate limited technical information through hosting, security and cookie functions.
Contact · Submission · Technical informationPurpose and lawful basis
Information is used to respond to enquiries, assess fit, scope and timing, establish and administer an engagement, deliver agreed work, maintain necessary records, protect the site and comply with legal obligations.
Depending on the circumstances, processing is based on steps requested before a contract, performance of a contract, legitimate interests, consent or a legal obligation.
Enquiry · Contract · Legitimate interests · ConsentSubmitted material
Submitted files and contextual information are reviewed only to assess the request and, where an engagement is accepted, to perform the agreed examination.
Material is not published, displayed publicly or used as a case study without written permission, except where disclosure is required by law.
Limited purpose · No public use without permissionConfidentiality and security
Access to personal information and submitted material is limited to what is reasonably necessary for intake, administration and delivery of the agreed work.
Reasonable technical and organisational measures are used to protect information. No method of internet transmission or digital storage can be guaranteed to be completely secure.
Restricted access · Reasonable safeguardsService providers
Service providers may process information where necessary for website hosting, form delivery, file handling, email, payment, security, administration or analytics where those functions are enabled.
This may include Squarespace and other providers used to operate the site and deliver accepted engagements. Information is shared only where reasonably necessary for the relevant function.
Hosting · Forms · Storage · AdministrationMarketing communication
Subscription to news and updates is optional. Marketing communication is sent only where the relevant permission has been given.
Consent may be withdrawn at any time by using the unsubscribe option provided in a message or by contacting DÉPHASAGE.
Optional consent · Withdrawal availableRetention
Personal information and submitted material are retained only for as long as reasonably necessary for the purpose for which they were received and for any related legal, accounting, security or dispute-resolution requirements.
The retention period depends on whether an enquiry progresses, whether an engagement is accepted or remains active, whether financial or contractual records must be maintained and whether a request, complaint or dispute remains unresolved. Information is deleted or securely disposed of when it is no longer reasonably required.
Defined purpose · Necessary period · Secure disposalCookies and site functions
The site may use essential cookies and similar technologies required for security, navigation, form submission and core website functions.
Where optional analytics, marketing or comparable technologies are enabled, information and choices will be presented through the applicable cookie settings. Where consent is required, those technologies will not be activated before consent is given.
Essential functions · Optional consent · User choiceInternational processing
Some website, email, storage, payment or administrative providers may process information outside the United Kingdom.
Where this constitutes a restricted international transfer, DÉPHASAGE will rely on an applicable UK adequacy regulation, appropriate contractual safeguards or another transfer mechanism permitted by data protection law.
Adequacy · Appropriate safeguards · Lawful transferYour rights
Depending on the circumstances and the lawful basis being used, you may have rights to request access to your personal information, correction, deletion, restriction of processing or data portability, and to object to certain processing.
Where processing is based on consent, consent may be withdrawn at any time. Withdrawal does not affect processing that was lawful before it was withdrawn. Some rights do not apply in every circumstance.
Access · Correction · Deletion · ObjectionQuestions and complaints
Questions, concerns and requests concerning personal information should first be raised with DÉPHASAGE so that the matter can be examined and answered directly.
You also have the right to complain to the Information Commissioner’s Office, the United Kingdom supervisory authority for data protection.
Direct enquiry · Information Commissioner’s OfficeController, contact and changes
DÉPHASAGE, operated by Lena Vers, is responsible for the personal information described in this notice.
This notice may be updated to reflect changes in the service, technology, providers, law or working practice. The current version will remain available on this page with its latest revision date.
Privacy questions and rights requests may be sent to privacy@dephasage.com .
Controller · Privacy requests · Current versionInformation enters the examination for a defined purpose. It should leave when that purpose ends.